Application
About
EMBO workshops are original, one-off meetings intended to provide scientists from different fields with an opportunity to discuss common themes and exchange cross-disciplinary results.
A maximum of 120 participants should be accepted.
EMBO workshop are to take place in an EMBC Member State.
Funding
The maximum funding provided by EMBO for a workshop is 30,000 euro. Decisions on the amount of funding are made on a case by case basis. Organizers are therefore required to justify all major costs in the budget section of the application form. It is expected that participants (other than the speakers) will pay for their travel, accommodation, subsistence and a modest registration fee.
EMBO funds can be used to cover:
• travel (Apex / Economy), accommodation and subsistence costs of the speakers
• reasonable administration costs
• room hire, audiovisual and IT facilities essential for the meeting
• grants to aid participants from EMBC Member States in need of scientific strengthening
How to apply
EMBO Workshop must be held in an EMBC Member States.
The application process is handled via the online application system.
Each application is reviewed by two members of the EMBO Course Committee and the final decision is made at the biannual Course Committee meeting, by the entire Committee. Applicants are informed of the decision in April and October for 1 February and 1 August calls, respectively. All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer. All correspondence concerning applications should be conducted with the EMBO office ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ). Any attempts to influence the decision process by contacting individual members of the Committee will result in disqualification of the application.
Annual application deadlines: 1 February and 1 August for meetings planned for the following year.
Format
Programme details
Organizers should indicate an outline timetable, session titles with brief explanations of the subject matter covered and how they fit together, plus the names of speakers for each session and the reason for their selection.
Registration fees
Registration fees may be charged up to a maximum of 450 euro per participant (up to 600 euro for participants from industry). This should be paid directly to the organizer and included as income in the final financial statement. The registration fee must be waived for EMBO editorial staff, wishing to attend the workshop. The registration fee may be waived for editorial staff from other scientific journals who attend an EMBO Workshop and publish a report in their journal.
Speakers & Participants
When selecting instructors and participants, organizers are requested to ensure a wide geographical representation of scientists with no substantial bias towards the host country.
At least two-thirds of the participants should be based in an EMBC Member State.
EMBO requests that organizers ensure a good gender balance. Organizers are strongly encouraged to aim for a minimum of 30% female representation when selecting speakers (justification for significantly lower numbers must be provided).
Poster sessions
When planning poster sessions, organizers should ensure that:
• these are in close proximity to where lectures are being held
• the display room is spacious and bright enough
• these sessions are not held at the end of the day
• sufficient and dedicated time is provided for poster viewing
• participants are (where possible) given the opportunity to hold a brief oral presentation
EMBO Young Investigator Lectures
The EMBO Young Investigator Programme offers workshop organizers the opportunity to apply for support of a lecture to be given by one of its members.
Eligibility: Only current EMBO Young Investigators are eligible. A list can be found here.
Maximum funding: 800 euro and 1200 euro (for overseas speakers)
Please complete the application form and send it to the EMBO Young Investigator office: yip @ embo.org
EMBO Science & Society Lectures
The EMBO Science & Society Programme offers workshop organizers the opportunity to include a non-scientific talk from a scientist, sociologist, ethicist or journalist.
Eligibility: The lecturer must hold a presentation on ’Science & Society’ issues.
Maximum funding: 1000 euro and 2000 euro (for overseas speakers)
Please complete the application form and send it to the EMBO Science & Society office: scisoc @ embo.org
EMBO Women in Science Lectures
The EMBO Women in Science offers conference organizers the opportunity to include a talk from a scientist to address issues related to women in science.
Eligibility: The lecturer must hold a presentation on ’Women in Science’ issues.
Maximum funding: 800 euro and 1200 euro (for overseas speakers)
Please complete the application form and send it to EMBO Women in Science office: women @ embo.org
Advertisement & Payment
Advertising & co-sponsorship
All EMBO-sponsored workshops will be advertised in selected journals and on the EMBO website. Additional advertising is left at the organizer's discretion.
It is a strict condition of EMBO support that any additional publicity, in addition to the programme and abstract book, should clearly indicate the event as an EMBO Workshop and must include the EMBO logo with suitable prominence (co-sponsorship may be acknowledged).
EMBO does not consider co-sponsoring workshops when the other sponsoring agency insists on the proceedings being published as a book.
Online HelpDesk
The EMBO Online HelpDesk will organize the setup of all websites (including online registration) and design meeting posters. Full details will be supplied to organizers shortly after funding has been confirmed to organizers.
Payment of the grant
The first payment (50% of the total funding) will be transferred to organizers three months prior to the start of the workshop.
EMBO must be notified of any significant changes to the workshop budget.
Payment of the remaining funds will be transferred to the organizers once the following documentation has been submitted to and approved by EMBO:
Final documentation
• Short report about the workshop (scientific and general - this should include a short scientific overview, the reaction of the participants to the location and organization, and any other relevant comments)
• Final financial statement, which should include all income and expenditure for the workshop. (Please note that receipts must be retained by the organizer for five years after the workshop, for possible auditing.)
• Statistics (list of participants and instructors, including their nationality; total number of participants (male and female) and instructors (male and female); number of participants from industry; and total number of applications)
• Programme and/or abstract book (in print form or CD)
• Participants’ questionnaires (form provided by EMBO) to be distributed and completed by the participants
All above documentation must be submitted to EMBO within six months following the end date of the course. Failure to do so will result in the final payment being forfeited.
Awards & Publications
EMBO Poster prize
Should the workshop programme include a poster competition, EMBO reports offers to provide a complimentary one-year subscription to the winner. Interested organizers should contact the EMBO Courses & Workshops office for more information.
EMBO reports
The organizers of EMBO Workshops are invited to consider the commissioning of a meeting report for EMBO reports. If interested, organizers must contact the editorial staff of EMBO reports (emboreports @ embo.org) well before the meeting takes place to ensure that there is space available in an appropriate issue. Please note that the report should not be written by the organizers but by one or more of the speakers.
However, organisers are encouraged to provide input regarding the selection of authors from among the workshop participants.
It is stressed that the commissioning of such a report is an option and not an obligation.